AKROPOLIS MARITIME AGENCY STANDARD PORT AGENCY TERMS AND CONDITIONS (SUMMARY)

DEFINITIONS

• Agent: Akropolis Maritime Agency acting on behalf of the Owner.
• Owner: Vessel owner, manager, charterer, master, or responsible party.
• Services: All services provided or arranged by the Agent for the Vessel.
• PDA (Pro-forma Disbursement Account): Estimated port costs.
• FDA (Final Disbursement Account): Final account of actual costs incurred.
• Disbursements: Payments made by the Agent to third parties on behalf of the Owner.
• Agency Fees: Charges for services rendered by the Agent.
• Pre-funding: Advance payment based on PDA.

TERMS AND CONDITIONS

1. Agency Role
   The Agent acts on behalf of the Owner and shall exercise reasonable care and diligence. The Agent acts strictly as “Agent Only” and is not liable for third-party service providers.
2. Third-Party Services
   The Agent may appoint service providers on behalf of the Owner. The Agent is not responsible for their performance or liabilities.
3. Payment Obligations
   The Owner shall pay all Agency Fees and Disbursements, including any additional costs arising from changes in scope or delays.
4. Pre-funding Requirement
   100% of the PDA must be paid in advance before commencement of services unless otherwise agreed. Failure to pay may result in:

• Suspension or refusal of services
• Termination of appointment
• Vessel detention until payment is received

The Agent retains a maritime lien for unpaid amounts.

5. Revised Costs
   If costs increase, the Agent may issue a Revised PDA. The Owner must settle additional amounts promptly.
6. Estimate Disclaimer
   The PDA is an estimate only. Final costs (FDA) may vary due to operational or external factors.
7. Cancellation
   If a vessel call is cancelled, the Owner shall reimburse the Agent for all reasonable costs incurred.
8. Final Settlement
   The FDA will be issued after completion of services. Any outstanding balance must be paid within 3 working days. Excess funds will be refunded.
9. Late Payment
   Overdue payments attract 10% annual interest, calculated daily. The Owner shall also cover all recovery costs.
10. Right of Set-Off
    The Agent may offset outstanding amounts against any funds held on behalf of the Owner.
11. Confidentiality
    All documents, communications, and accounts remain the intellectual property of the Agent and must not be shared without prior written consent.
12. 14. CONFIDENTIALITY
    Both parties shall keep all Confidential Information strictly confidential and shall not use or disclose it without prior written consent, except where:
    a. it is already in the public domain;
    b. it becomes public other than through breach;
    c. it is lawfully obtained from a third party;
    d. disclosure is required in the ordinary course of business; or
    e. disclosure is required by law or regulation.